Reporting Relationships: Reports primarily to the CFO.
Job Summary: Working closely with the CFO, providing Bookkeeping, Accounting, and other miscellaneous tasks for the CFO.
Duties and Responsibilities
o Enter and print/mail checks
o Enter EFT and Wire payments
o Enter recurring bill payments
o Enter staff travel advances and reconciliations/reports
- DAI Business Card
o Collect DAI Business Card Reports from staff and ensure all backup for charges is attached and accounted for.
o Enter staff credit card charges into QuickBooks
o Reconcile credit card account monthly
o Email monthly statements and reminders to staff
o Receive calls regarding potential fraudulent charges and follow-up with staff and/or bank.
o Call 1st Bank Visa department as needed to make note of staff travel or large charges coming through.
o Order and cancel cards as needed
- Online banking
o Initiate Wires and EFT’s per CFO (maybe primary duty or backup)
o Check international wire payees in US Government OFAC system
o Check for incoming wires and EFT’s
o Research items as needed
- State Charitable Registrations
o Track state due dates for registration renewals
o Collect data needed for reports
o Fill out reports for CFO’s review, as needed
o Assist with related tasks as needed such as cover letters, priority mail, filing extensions, etc.
- Ministry Centers/Field Staff
o Inform staff of monthly transfers – date/transfer details
o Enter Wire/EFT details into Quick Books
o Enter Fees into QuickBooks
o Email reports to staff as needed (Funds on Hand, Contributions, etc.)
o Assist with quarterly report process
- Email reminders to staff
- Collect and review reports for accuracy
- Forward reports to CFO
o Assist with QuickBooks reports for departments, staff, donor development, as needed
o Assist with year-end financial audit and filing/disposal of records.
o Assist with budget process
o Assist with SharePoint – uploading and keeping documents current
o Create letters or invoices as needed for staff, reports, etc. as needed by CFO and/or President/CEO
o Other tasks as needed
- Fiscal Sponsors
o Communicate with Fiscal Sponsors, track and collect the following:
- Assist Development Staff if needed:
- MOU with DAI, renew each year as needed
- Collect copies of proposals
- Collect copies of reports back to foundations and/or DAI on use of funds
- Organize files and reports for DAI’s annual audit
- Track incoming/outgoing funds and fees for each Fiscal Sponsor in excel
- Email monthly reports of funds on hand with DAI to each Fiscal Sponsor
For a full job description, click here.